Privacy Policy

From candidates (when you apply, talk with us or use the candidate portal):

• Name, email, phone number, city, state and ZIP code.
• Work details: trade, years of experience, certifications and licenses, skills, current employer and title, availability date, preferred shift, willingness to travel, union status, driver's license and whether you own your tools.
• Pay expectations.
• Your answers about whether you're authorized to work in the U.S. and whether you need sponsorship.
• Your resume and any other files you send us.
• Notes from our conversations, the jobs we've discussed with you, and your permission for us to present you to specific employers.

From employers (when you ask for candidates, become a client or use the client portal):

• Contact names, titles, work email and phone, company name and location.
• Job details, such as the role, pay range, schedule and requirements.
• Your feedback and decisions on candidates we share, and who at your company made them.
• Billing details such as invoices and payments. Card and bank details are entered on Stripe's pages, and we never see or store full card or bank account numbers.

From anyone who contacts us or asks for an accommodation: what you put in the form. Accommodation requests can include health or disability information. We use it only to arrange the accommodation, and only the people handling the request can see it.

Automatically: our hosting provider records basic technical information, such as IP address, browser type, pages requested and time. We use it to run the site, keep it secure and limit abuse. If you click Accept on our cookie banner, Google Analytics also measures how the site is used. See our Cookie Notice.

What we don't collect: Social Security numbers, birth dates or biometric information (such as fingerprints or face scans) through the site. Please don't send those to us. If an employer needs them after a job offer, the employer collects them directly.

• To review applications, match candidates with jobs, and contact candidates about jobs they applied for or that fit their experience.
• To present candidates to employers, but only for jobs the candidate has agreed to be considered for.
• To run the client and candidate portals, including emailing one-time sign-in codes and updates.
• To answer questions, arrange accommodations, and handle hiring requests from employers.
• To send invoices, collect payment and keep business records.
• To keep the site secure, prevent fraud and spam, and fix problems.
• To follow the law, such as the Illinois rules for employment agency records, and to protect our legal rights.

No automated hiring decisions. We don't use artificial intelligence or automated scoring to screen, rank or reject candidates. David or another member of our team reviews every application.

If you give us your phone number, we may call or text you from our own phone about your application and about jobs that fit your experience. Message and data rates may apply. To stop texts, reply STOP or tell us. To stop calls, just tell us. We don't use automated dialers or send marketing texts to people who haven't given us their number, and we don't share or sell phone numbers for marketing.

We email you about your application, sign-in codes, candidates or invoices, and replies to your messages. You can ask us to stop non-essential email at any time.

Text message sign-in. If you choose to sign in with your mobile number, Google Firebase Authentication sends the 6-digit code by text and checks it. Google gets your phone number to do this, and Google reCAPTCHA checks that you're not a robot. We only text sign-in codes you ask for. Message and data rates may apply. You can turn text sign-in off in your portal settings at any time.

• Employers. When you've agreed to be considered for a job, we share a profile with that employer through our client portal: your first name and last initial, current title, city and state, union status, driver's license, whether you own tools, availability and our notes. The portal never shows your email, phone, resume, current employer or pay expectations. We share your full name and contact details with an employer only when you've agreed to move forward with them, for example to schedule an interview.
• Service providers that run the site for us under their own privacy and security terms: Vercel (hosting), Neon (database), Cloudflare (file storage for resumes), Resend (email), Stripe (payments), Google Firebase (text message sign-in codes, if you use them) and, only if you accept analytics cookies, Google Analytics. See our service provider list.
• Authorities, when the law requires it, such as an Illinois Department of Labor inspection or a valid subpoena, or to protect someone's safety or our legal rights.
• A buyer or successor, if our business is sold or reorganized. They would have to follow this policy.

We don't sell personal information, and we don't share it for targeted advertising.

• Candidate information: up to 3 years after our last contact with you, then we delete it. Illinois requires employment agencies to keep records of applicants we send to employers, job orders and fees for 3 years, so we can't delete those records sooner even if you ask. We can still stop contacting you and stop sharing your information.
• Employer and billing records: as long as you're a client, then as long as tax and accounting laws require.
• Contact and accommodation requests: up to 3 years.
• Server logs: for a short period, as set by our hosting provider.

The site uses encrypted connections (HTTPS). Staff passwords are stored in a scrambled (hashed) form. Portal sign-in uses one-time codes that expire after 15 minutes. Resumes are kept in private storage that only signed-in staff can open. Access is limited to the people who need it, and important changes are recorded in an activity log. No system is perfectly secure. If we learn of a breach that affects your information, we'll notify you as Illinois law requires.

Wherever you live, you can ask us to:

• Tell you what information we have about you, and give you a copy.
• Correct information that's wrong.
• Delete your information, except records the law requires us to keep.
• Stop contacting you, or stop presenting you to employers.

Use our privacy request form or email david@wilwrx.com. We'll confirm it's really you, usually by email, and respond within 45 days. If we turn down a request, we'll explain why, and you can ask us to reconsider. We won't treat you differently for making a request.

Cookies: you can accept or reject analytics cookies, and change your choice on our Cookie Notice. If your browser sends a Global Privacy Control signal, we treat it as a rejection of analytics cookies.

Our services are for adults looking for work and for employers. We don't knowingly collect information from anyone under 16. If you think a child has sent us information, contact us and we'll delete it.

If we change this policy, we'll update the date at the top. If a change significantly affects how we use information we already have, we'll let you know by email before it takes effect.

WilWrx LLC (doing business as TradeRecruit), Illinois. Email: david@wilwrx.com.