Candidate Privacy Notice
Last updated: September 11, 2026
This notice explains how TradeRecruit OS and its clients collect, use, and share your personal information when you are a candidate for employment through our platform. This notice is separate from our Platform Privacy Policy.
Information We Collect
- Contact information: name, email, phone, address
- Professional information: work history, skills, certifications, licenses, education, references
- Documents: resumes, certification scans, portfolios
- Application data: job preferences, compensation expectations, availability, commute radius
- Communications: emails, messages, and call notes related to your candidacy
- AI-generated data: candidate summaries or match suggestions (only when AI is enabled, with human review)
How We Use Your Information
- To match you with job opportunities that fit your skills and preferences
- To communicate with you about job openings, interviews, and placements
- To submit your profile to client employers for consideration
- To manage placements, invoices, and guarantee tracking
- To comply with legal and regulatory requirements
- To improve our matching algorithms (with human oversight, never as sole decision-maker)
Who We Share It With
Your information is shared with:
- Client employers — when you are submitted for a position, the client receives your profile and documents
- Service providers — Neon (database), Cloudflare R2 (document storage), Resend (email), Stripe (payments), Google Analytics (traffic, anonymized)
- Legal authorities — when required by law or regulation
We do not sell your personal information. We do not share your information for cross-context behavioral advertising.
AI and Automated Decision-Making
When AI features are enabled, we may use AI to:
- Draft email communications (human review required before sending)
- Generate candidate summaries (human review required before use)
- Suggest candidate-job matches (human review required before action)
AI is never the sole basis for a hiring or rejection decision. Every AI suggestion is reviewable by a human. You have the right to contest inaccurate data and request manual review. We do not use biometric data, facial analysis, emotion detection, or voice analysis.
Your Rights
Depending on your state of residence, you may have the right to:
- Access the personal information we hold about you
- Correct inaccurate information
- Delete your personal information (subject to legal retention requirements)
- Export your data in a portable format
- Opt out of the sale or sharing of your personal information
- Appeal a decision to deny a rights request
- Request an accommodation
- Be free from discrimination for exercising your privacy rights
To exercise your rights, contact us. We will verify your identity and respond within the timeframe required by your state's law.
Data Retention
We retain candidate information for the duration of your engagement and for a reasonable period thereafter for legal, dispute, and placement-tracking purposes. Payment records are retained for 7 years for tax and regulatory compliance. Audit logs are retained indefinitely for security and compliance purposes. You may request deletion at any time, subject to legal exceptions.
Security
We use encryption in transit (TLS) and at rest (database and object storage). Access to your data is restricted to authorized personnel and is logged. Our security measures include CSP, rate limiting, input validation, and secure authentication. See our Security page for more information.
Children's Privacy
TradeRecruit OS is not directed to children under 18 and we do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us.
Questions? Contact us.